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January
- call for proposals to host RSS is published (for summer two years later)
- end of January (usually): paper submission deadline for RSS the same year
February
- February 1: Board members have suggested program chair candidates for year n+2
- February 15: Informal discussions regarding program chair candidates have taken place; based on this discussion the president presents a short list of candidates; board members vote for up to five candidates
- around mid-February: workshop acceptance notification for the same year
March
- March 1: based on the availability of the candidates the president announces the program chair to the board
April
- April 1: proposals to host RSS are due for year n+2
- around end of April: paper acceptance notification for the same year
May
- May 1: board and designated program chair have reviewed proposals to host RSS in year n+2
- May 15: open questions regarding proposals to host RSS are clarified
@ RSS conference (usually last week of June)
- board votes on location for RSS two years out
- board retires one member of the regular board and two members of the advisory board
- the program chair of the next year is added to the board, the retired board member joins the advisory board, an additional advisory board member is selected
October
- call for papers and workshops goes out for next year’s RSS
- web site for next year’s RSS goes up