Hosting RSS

Hosting

A proposal for hosting RSS should be submitted via rssconfboard@gmail.com in May two years prior to the conference year. A proposal should include information about the following:

  1. Conference Venue and accessibility
    RSS typically requires the following: 
    1. Auditorium to seat at least 600, and overflow spaces to accommodate additional participants, as RSS has had up to 1100 attendants in the USA. The overflow space should have a live stream of the main auditorium and technology in place to be able to ask speakers questions.
    2. Open space to host a poster session. In the past several conferences, daily poster sessions held approximately 25 posters. 
    3. 15-20 workshop rooms ranging in size from approximately 20 to 100 seats. Ideally, there should be at least 4 rooms that can accommodate more than 50 participants.  
    4. Sufficient Infrastructure to ensure attendees can get (buy or catered, with options) lunch, eat in comfort in all weather, and return back to the session within 90 minutes.
    5. Exhibition space for sponsors to set up booths. 
    6. Conference banquet that can accommodate all participants.

      Please provide information regarding the venue, including all the items above, the way you envision sponsors to interact with participants, and the venue’s accessibility to people with disabilities. 

  2. Timing
    Please provide several preferred dates for RSS, with a preference for the last week of June, while avoiding conflicts with other relevant conferences in robotics, AI, computer vision, and machine learning. RSS has historically had 3 days of a plenary session, 2-3 poster sessions, a banquet, and 2 days of workshops. However, not every RSS has had this structure and we are happy to consider alternate models. 
  3. Accommodation
    In proximity to the conference venue, there should be sufficient accommodation capacity (including hotels, AirBNB, and student dormitories) for at least 1000 people (at least 800 for the main conference, 200 additional for the workshops).  Please include information about student dorm housing.  For all accommodation options, please indicate an approximate price range.
  4. Location
    Please provide information about the city or area the conference venue is situated in. 
  5. Online offering
    While RSS is primarily an in-person meeting, given the experiences of 2021 and 2022 we would like future conferences to enable remote participation in parts of the program, in order to increase accessibility for people who may not be able to travel. Please provide information on infrastructure that would enable remote participation. For example, the ability to live stream the main conference, and whether workshop rooms have teleconference set ups.
  6. Budget and emergency cancellation information
    Please provide a budget estimate with the major items identified (for example venue fees, banquet, transportation, estimated registration fees, etc) for the conference and a cancellation fee timeline for situations where the physical conference needs to be canceled (for example, due to a global pandemic). The foundation can provide historical data on the sponsorship revenue.   

From RSS 2023 and on, proposals for hosting RSS will be discussed by the RSS board during the RSS conference and decisions will be communicated to the proposers shortly thereafter.  

RSS Locations

  • RSS 2021 (XVII): Virtual due to COVID-19
  • RSS 2020 (XVI): Virtual due to COVID-19
  • RSS 2019 (XV): University of Freiburg, Germany
  • RSS 2018 (XIV): CMU, Pittsburgh, PA, USA
  • RSS 2017 (XIII): MIT, Cambridge, MA, USA
  • RSS 2016 (XII): University of Michigan, Ann Arbor, MI, USA
  • RSS 2015 (XI): University of Rome, Italy
  • RSS 2014 (X): UC Berkeley, Berkeley, CA, USA
  • RSS 2013 (IX): Technische Universität Berlin, Germany
  • RSS 2012 (VIII): University of Sydney, Sydney, NSW, Australia
  • RSS 2011 (VII): University of Southern California, Los Angeles, CA, USA
  • RSS 2010 (VI): Universidad de Zaragoza, Zaragoza, Spain
  • RSS 2009 (V): University of Washington, Seattle, WT, USA
  • RSS 2008 (IV): ETHZ, Zurich, Switzerland
  • RSS 2007 (III): Georgia Tech, Georgia, AT, USA
  • RSS 2006 (II): University of Pennsylvania, Philadelphia, PA, USA
  • RSS 2005 (I): MIT, Cambridge, MA, USA